Data protection regulations for usage of this website

To the extent that within the Internet offer the possibility of entering personal or business data exists (email addresses, names, addresses) then the revelation of this data by the user takes place on a explicitly voluntary basis. The use and payment of all services offered is – to the extent that it is technically possible and reasonable – also permitted without mentioning such data or by using anonymized data or a pseudonym. The use of contact data, such as postal addresses, phone and fax numbers and email addresses published within the framework of the imprint or comparable information, by third parties for sending not expressly requested information is not permitted. We expressly reserve the right to take legal steps against the senders of so-called spam mails if this provision is infringed.

Cookies:
The Internet site uses cookies that do no damage to the visitor's computer. Most cookies are deleted after the visit but some remain on end devices until they are deleted there. End devices can be set to inform about cookies and/or to delete these automatically. The deactivation of cookies may limit the functionality of the website.

Cookies required for the execution of an electronic communication process or the provision of desired functions (notifications of webinars) are stored. Cookies for the analysis of user surfing behavior are not used.

Social Media:
The sites of kempers.partner contain the social media buttons of social networks LinkedIn and Xing. The links are constructed in such a way that they must be activated before contact to the particular site in the social network is established. Clicking on these buttons (e.g. in order to view profiles of consultants) establishes a connection to the relevant network(s). The operators are informed that visitors have accessed our Internet site from their IP address. kempers.partner would like to point put that we have no knowledge of the content of the transferred data or its use by LinkedIn and Xing. kempers.partner refers to the data protection provisions of these providers.

Google Maps:
The Internet site of kempers.partner uses Google Maps. By using the website, the visitor declares that he/she agrees to the collection, processing and use of automatically collected data by Google Inc, its representatives and third parties. The terms of use of Google Maps can be found here: www.google.com/intl/de_de/help/terms_maps.html.

Marketing Emails:
kempers.partner sends out newsletters to inform candidates and clients about recruiting or career advice topics. We also send newsletters with dates for free webinars. Newsletters can be stopped at any time by sending us a simple email. Every newsletter has an unsubscribe option. Prior consent can be revoked at any time. The legality of data processing before revocation remains unaffected by revocation. For the mailings kempers.partner uses an expternal supplier: Newsletter2Go GmbH. Newsletter2Go uses the data (name, prename, e-mail) only for the kpp-mailing, not for any other purposes. Please find here the data protection regulations: https://www.newsletter2go.de/informationen-newsletter-empfaenger/

Contact Form:
If kempers.partner receives applications or registrations for webinars via the contact form, the information from the application form and the contact details are stored for processing. This information is not transferred without prior permission.
Consent to store the data can be revoked at any time; a simple email message is sufficient. Data entered via the website remain with kempers.partner until deletion is requested, consent to storage is revoked or the purpose of the data storage no longer applies. The legality of data processing before revocation remains unaffected by revocation.

Information, Erasure and Inhibition:
The person can at any time obtain details of the data stored about him/her. The data are deleted or blocked immediately and completely upon request.

kempers.partner is obliget to comply with the EU Privacy Policy. If necessary you can request our data protection regulations.

Data Protection Officer:

Inka Kempers
Brückenstr. 2
51379 Leverkusen
Phone: +49 2171 3635-0
EMail: i.kempers@k-p-p.de

Please contact Inka Kempers in case of questions.

 

Data protection regulations for recruiting and consulting

Data protection explained:

The protection of personal data is an inherent part of our work as personnel consultants. We are conscious of the need to protect the data that are made available to us for the purposes of recruiting and career advice. As a BDU member, we are committed to complying with European data protection directives.

During the course of our activities, we collect data from people in the sectors of our partners and consultants. This data collection is for the purpose of maintaining a database of candidates for our clients and is therefore a component in our business success.

On the one hand, the data come from freely accessible information sources such as Xing, Linkedin, Experteer and company websites. The data we collect include first and last names, date of birth, contact details, job title, company, any target functions, skills. These data are collected as part of client projects. The collection of data in our Meffert CRM system is used to identify candidates with particular skills and allows us to contact them on an on-going basis.

On the other hand, we carry out a phone ID to identify suitable candidates in the workplace. During this process, only the first and last name, job title and contact details are collected for the subsequent process of direct contact at the workplace.

When a candidate is approached directly at the workplace, additional data are recorded by telephone to assess the candidate’s suitability for a client project, e.g. salary range, mobility, career goals, specific skills. These are recorded electronically for the purpose of maintaining a database for client projects. A direct approach can also be by email and coincide with the collection of data. The data are provided by the candidate him/herself; kempers.partner clearly states here that it is a personnel consultant.

If interested, the candidate sends documents (CV, photo, references) during the course of the project. These are also stored electronically. Electronic approval by the portal datenschutz-freigabe.de is used for the collection of this data from candidates. The approval is entered automatically in Meffert. If approval is not obtained, the CV, photo and references are deleted at the conclusion of the project. The contact details continue to be stored to use for future idents and for the purpose of maintaining a database for our clients.

We operate in the same way when giving career advice.

We store information on our clients, including contact details, employee names, invoices, project details, activities (emails, phone calls) in order to check the progress of the project.

Technical and organizational protection of electronic data against misuse:
We take various measures to protect data from unauthorised access and improper use.
The organizational measures include:

  • seamless monitoring of operation and access around the clock
  • security outside office hours using an alarm system connected to a security service
  • storage of the server in a lockable room
  • only authorized people have access to the Meffert system
  • data storage on our own servers
  • continuous back-up of data on separate hardware
  • passwords must follow a set format (letters, numbers, special characters), with at least 7 characters and can only be assigned once
  • Passwords are changed every 180 days, enforced by IT
  • data on laptops are encrypted.

Data secrecy:
kempers.partner is obliged to maintain data secrecy in accordance with § 5 Federal Data Protection Act (BDSG) and the directives of the GDPR when processing the client’s personal data. When processing and using the client’s personal data, we only use employees who, in accordance with § 5 BDSG have undertaken in writing to maintain data secrecy. The same condition applies to freelancers and partners.

Candidate information/Clients:
The candidate/client can at any time obtain details of the data stored about him/her. The data are deleted or blocked immediately and completely upon request.

Obtaining permission to store data:
After sending personal documents, the candidate is requested by an electronic system for registering permission for storage to give his/her permission (Datenschutz-Freigabe.de). The agreement is automatically stored in Meffert. If permission is declined, the candidate receives a reminder email after 7 days. If he/she does not respond to this, the candidate is informed again about the process. If permission is not received after a reasonable time, the information (CV, references) is deleted. The contact details are retained.

Deletion of personal data:
The following data are deleted:

  • CV/documents/contact details of people not in the working life any more
    (exclusion: contact details of people acting as tipsters remain in the database)
  • CV/documents/contact details of people from areas outside the industry
  • upon request, documents and contact details of individual people
  • documents from people who have not given their permission for data storage after a reasonable period.

The deletion of data is the responsibility exclusively of people who have been appointed to do so.

Employee training:
Once a year, kempers.partner trains/informs its employees about data protection. Freelancers and partners are also trained.

Data transfer:
kempers.partner sends out CVs or personal data only with the prior permission of the candidate/applicant. The transfer is by email or by storage in the client’s application management system. The permission to transfer data is obtained by email or telephone. We draw attention especially to the fact that the transfer of data via the Internet (e.g. communication by email) can be subject to security breaches. It is not possible to protect data 100% from access by third parties. Because kempers.partner collaborates with a number of different clients, it is not practical to use data encryption.

Data transfer into client systems:
Some companies/clients use an application management system and require kempers.partner to enter the candidate’s documents in that system. As described above, kempers.partner obtains prior written or verbal permission for this from the candidate.

Revocation of consent to process data:
Candidates and clients can at any time revoke consent already given. All they need to do is send an informal message by email to kempers.partner. The legality of data processing before revocation remains unaffected by revocation.

Right of appeal:
In the event of breaches of data-protection law, the person involved has the right to appeal to the competent supervisory authority.

Right to data transferability:
Candidates and clients have the right to allow data that kempers.partner processes on the basis of their consent or to fulfil our business purpose to be provided to third parties in a standard format. If the direct transfer of data to a responsible person is requested, this will be done if it is technically feasible to do so.

Marketing emails:
kempers.partner sends out newsletters to inform candidates and clients about recruiting or career advice topics. We also send newsletters with dates for free webinars. Newsletters can be stopped at any time by sending us a simple email. Every newsletter has an unsubscribe option. Prior consent can be revoked at any time. The legality of data processing before revocation remains unaffected by revocation. For the mailings kempers.partner uses an expternal supplier: Newsletter2Go GmbH. Newsletter2Go uses the data (name, prename, e-mail) only for the kpp-mailing, not for any other purposes. Please find here the data protection regulations: https://www.newsletter2go.de/informationen-newsletter-empfaenger/

Contact form:
If kempers.partner receives applications or registrations for webinars via the contact form, the information from the application form and the contact details are stored for processing. This information is not transferred without prior permission.
Consent to store the data can be revoked at any time; a simple email message is sufficient. Data entered via the website remain with kempers.partner until deletion is requested, consent to storage is revoked or the purpose of the data storage no longer applies. The legality of data processing before revocation remains unaffected by revocation.

Social media:
The sites of kempers.partner contain the social media buttons of social networks LinkedIn and Xing. The links are constructed in such a way that they must be activated before contact to the particular site in the social network is established. Clicking on these buttons (e.g. in order to view profiles of consultants) establishes a connection to the relevant network(s). The operators are informed that visitors have accessed our Internet site from their IP address. kempers.partner would like to point put that we have no knowledge of the content of the transferred data or its use by LinkedIn and Xing. kempers.partner refers to the data protection provisions of these providers.

Cookies:
The Internet site uses cookies that do no damage to the visitor's computer. Most cookies are deleted after the visit but some remain on end devices until they are deleted there. End devices can be set to inform about cookies and/or to delete these automatically. The deactivation of cookies may limit the functionality of the website.
Cookies required for the execution of an electronic communication process or the provision of desired functions (notifications of webinars) are stored. Cookies for the analysis of user surfing behavior are not used.

Google Maps:
The Internet site of kempers.partner uses Google Maps. By using the website, the visitor declares that he/she agrees to the collection, processing and use of automatically collected data by Google Inc, its representatives and third parties. The terms of use of Google Maps can be found here: www.google.com/intl/de_de/help/terms_maps.html.

Service providers:
kempers.partner collaborates with a variety of service providers.

 

Contracted service providers

 

 

 Name

 Address

Purpose of data processing

Meffert Software GmbH & Co.KG

Daimlerring 4, 65205 Wiesbaden

Programming and maintenance of Meffert software, Datenschutz-Freigabe.de

Steen Harbach AG

Alte Garten 60, 51371 Leverkusen

Hardware and software maintenance, incl. data back-up

CBK GmbH

Roßlenbruch 5, 42799 Leichlingen

Processing salaries, accounts

Consulting 1x1 GmbH

Campusallee 4, 51379 Leverkusen

Web hosting

Ohlig Dienstleistung GmbH & Co. KG

Borsigstr. 17, 51381 Leverkusen

Destruction of data files

Newsletter2Go GmbHKöpenicker Str. 126, 10179 Berlin

Mailing, Newsletter

   

User service providers

 

 

 

 

 

Experteer GmbH

Lenbachplatz 3, 80333 Munich

Search for candidates, publication of job advertisements

Google LLC

Mountain View, California, USA

Search function / Google Maps

LinkedIn Ireland Unlimited Company

Wilton Place, Dublin 2, Ireland

Search for candidates, jobs, publication of job advertisements, buttons on profiles

Xing AG

Dammtorstraße 30, 20354 Hamburg

Search for candidates, jobs, publication of job advertisements, buttons on profiles

Textkernel BV

Nieuwendammerkade 26A-5, 1022 AB Amsterdam, Netherlands

Use of Jobfeed software to search for job advertisements

Scheelen AG

Klettgaustr. 21, 79761 Waldshut-Tiengen

Testsystem Insights

Hogrefe Verlag GmbH & Co.KG

Herbert-Quandt-Str. 4, 37081 Göttingen

Test systems (BIP, BOMAT, I-S-T 2000 R)

Schuhfried GmbH

Hyrtlstr. 45, AT-2340 Mödling

SMART test system

The companies Meffert Software GmbH, Steen Harbach AG, CBK GmbH Consulting 1x1 and Ohlig Dienstleistung are bound by the data protection conditions. The other service providers have no access to the kempers.parter database. All data used by these providers are entered by the candidates/clients themselves. The data protections regulations of these service providers apply.

Changes to the privacy policy:
We reserve the right to make changes at any time in order to ensure that kempers.partner always complies with the current legal requirements. This also applies in the event of the data protection declaration having to be modified because of new or revised services.

Persons responsible:

Persons responsible in accordance with Art. 30, para. 1 a GDPR

1.

Person responsible

Michael Kempers Personnel Personalberatung (kempers.partner)
Brückenstrasse 2
51379 Leverkusen
phone: 02171-3635-0
email: info@k-p-p.de
www.k-p-p.de

Art. 4 no. 7 GDPR

2.

Legal representative

Michael Kempers
CEO
Brückenstrasse 2
51379 Leverkusen
phone: 02171-3635-0
email: kempers@k-p-p.de

 

4.

Data protection officer

Inka Kempers
Brückenstrasse 2
51379 Leverkusen
phone 02171-3635-0
email: i.kempers@k-p-p.de

 

5.

Responsible supervisory authority

North Rhine Westphalia

 


Contact information

kempers.partner
Brückenstrasse 2
51379 Leverkusen
phone: +49 2171 3635 0
fax: +49 2171 3635 138
Email: info@k-p-p.de

For questions about kempers.partner data protection, please contact: Inka Kempers

(Version of 26.04.2018)

kempers.partner © 2018